Bid Award Criteria

Bid Library

Successful vendors of a bid award will be notified by the Purchasing Division by email or telephone confirmation and a purchase order number will be emailed to them. This purchase order number must be on the vendors invoice to receive payment. If a purchase is over $1,500 a purchase order number is required. The City of Douglas will not be liable for payment if the Purchase Order number does not appear on the invoice. The Purchase Order is the vendor’s authorization to ship the merchandise that is being ordered.

A hard copy of the Purchase Order will be emailed approximately one week after bid award. Awards are made with the following criteria all being taken into consideration: Lowest Bid, Delivery, Warranty, Vendor Performance, Past, and Present, Service and Parts Availability, and Dependability.

In the case of a tie-bid, all things being equal, the award will be made to the vendor located in the City of Douglas. Should neither vendor be located in the City of Douglas then award would be made by the toss of a coin.

***The City Manger approves all bids up to $10,000.***

Note: All formal bids will have recommendation and final decision will be made by the Mayor and Board of Commissioners.

If you do not find a bid tabulation that you are searching for, it may be located in the Bid Tabulation archives, which is located in the archive center for bid tabulations over 90 days old. 

Bid Tabulations

Link to Pocket Park Proposal Change Order   (2-2-2021)

Link to FY21 - Tabulation - Pocket Park  (12-3-2020)

Link to RFQ # 66812-21-0014 Engineering Services for Drinking Water WWTF Improvements  (12-22-2020)

Link to McNeal Drive Elevated Water Tank (10-29-2020)

Link to Award Letter-Street and Drainage Improvements for George Drive (11-13-2020)

Link to FY21 Restoration of Caboose (11-9-2020)

Link to FY21 Tabulation - 2020 Ram 1500 Crew Cab SSV Equipment  (9-14-2020) 

Link to FY21 Tabulation - RFQ Consultant Engineer Services for Douglas Municipal Airport  (9-14-2020)

Link to FY19 CDBG Tabulation - Street and Drainage Improvements to: Pincrest Drive, Hollywood Drive, Redwood Drive, Elmwood Drive, Redwood Drive, Elmwood Drive, Tippin Drive, Blakely Drive, Wicker Drive, Ironwood Drive, Marco Drive and Vista Drive  (9-14-2020)

Link to CMAR - Electric, Gas, and Water Building 4-25-19 (PDF)

Link to CMAR - Public Works, Ground, and Facility Management Office and Equipment Barn 5-07-19 (PDF)

Link to CMAR -Site Work Utility, Maintenance, and Purchasing Complex (1) 2-26-19 (PDF)

Link to Community Development Block Grant Construction Award 2018 (PDF)

Link to Local Maintenance and Improvement Grant 2018 (PDF)

Link to FY20 Roof Repair at Historic Flight Training Air Base (PDF) (7-22-2019)

Link to FY20 Football/Soccer Equipment Bid (PDF)  (8-12-2019)

Link to FY20 Three (3) New Dodge Ram 1500 Crew Cab SSV Vehicles  (8-26-2019)

Link to FY20 TAB Fire System Supplies for Davis Complex (9-9-2019)

Link to FY20 TAB Water Supplies for Optima Project (9-9-2019)

Link to FY20 TAB TYM Street Sweeper (9-23-2019)

Link to FY20 TAB Lighting Supplies for Davis Complex (9-23-2019)

Link to FY20 TAB Led Sign (9-23-2019)

Link to Specs for 2020 Ford F150 

Link to FY20 F350 Truck Specs  (10-14-2019)

Link to Ford F250 Truck Spec (10-14-2019)

Link to Ford F150 Truck Specs for three trucks 

Link to 2020 Ford F250 Spec Sheet from State Contract (10-14-2019)

Link to FY20 New 15hp Flygt Pump  (10-28-2019)

FY20 Ford Explorer Spec Sheet (State Contract)

FY20 LPR Spec and Sole Source Letter for 11-12-19 Agenda

FY20 TAB Three New Dodge Ram 1500 Crew Cab SSV  (8-26-2019)

FY20 TAB 2019 or 2020 Dodge Charger Equipment  (11-25-2019)

FY20 TAB New 3500 Lb. Forklift  (12-9-2019)

FY20 TAB Baseball, Softball and Swim Equipment (1-27-2020) 

FY20 Sale of 2005 Spartan Quint (1-27-2020)

FY20 Three New Falk Gearboxes  (2-24-2020)

FY20 Tabulation - New Structural Fire Hose  (3-23-2020)

FY20 Tabulation - Fire Turn-Out Gear  (3-23-2020)

FY20 Tabulation - Re-Roofing of the Fire Station #1  (3-23-2020)

FY20 Tabulation - Douglas Square Access Road  (7-27-2020)

FY20 Tabulation - Resurfacing and Striping Various Roads (5-11-2020)